Make a PDF file ready for printing

make a PDF filePrinters love the pdf format; it is easy to view on a wide range of computer systems, it has a good chance of containing high quality images at relatively small file sizes and it contains all the relevant font information they require to make accurate prints. This is why whenever our customers bring us PDF files to work with we can complete their print work to the best of our abilities. Whilst file formats like Microsoft’s Office or even Adobe’s range of creative files can change when transported from one machine to another, the good old PDF format stays resolutely still.

How To Make A PDF File

But how do you make a pdf file ready for printing?

Well the answer in 99% of cases these days is very simple.

Rather than messing about with special pdf creation programs or printing your work to a special pdf ‘printer’ the vast majority of programs can simply save to a pdf format directly. So when you have completed your work follow this routine:

  1. Give it one last save in your chosen format so that you have a working copy
  2. Choose ‘save as’ from your file menu
  3. Choose pdf from the list of formats shown at the bottom of the dialog box that follows
  4. e-mail us the resulting pdf

This simple routine will work across the board of modern Microsoft Office products. Adobe users may have to use an export option (for example whilst using InDesign) but the idea is the same. If you’re producing files on a tablet or phone the options for making a pdf file will probably be under your ‘share’ button.

For further information on how to make a pdf file with Microsoft Office try this link: Making pdf files with Microsoft Office . For more information regarding using Adobe creative suite to make a pdf file: Making PDF files with Adobe Photoshop – link is specific to Photoshop, but same information applies for Illustrator and Indesign.

I’m Still Having Difficulties

Don’t worry too much if you can’t sort this all out for yourself, Print Colchester is happy to accept a wide range of file formats – things might just take a little longer. If you send us your working Microsoft Office or similar file we’ll convert it to a pdf for you, highlight any issues and take it from there.

Advanced Users Read On

To get the very best out of your pdf it may well be worth tweaking your settings a little, particularly when it comes to images. With Microsoft Office products you should find an options button on your save as dialog box – click it and choose the Standard or High Setting for print quality. This will include the best quality information for your images inside the pdf file. Adobe users should find when they create a pdf they are presented with a dpi option under the “compression” section of their dialog – make sure the settings here are set to 300dpi (at least – 600dpi at most). The other option to remember here is to make sure your compression is set to jpeg with the ‘medium’ setting selected for good reproduction and reasonable file sizes. If you want the absolute best turn the compression off, but remember you might end up with a very large file that could prove problematic to email.

Once you’ve got the hang of this part it’s time to set your bleed and crop marks – for more information on that please head towards this link – bleed and quiet border

The Wrap Up

If you’ve got any questions regarding this topic please feel free to pop a comment in below so that we can discuss them with the community, or if you want some one to one help – get in touch.



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